More shows.
Same team.
Help your team get more done, deliver better experiences, and make every event more profitable—large or small.
AI agents handle speaker, exhibitor, sales, and marketing follow-ups for your events, conferences and trade shows.
Keep your tools. Start with selected conversations and files.
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Connect the tools
you already use.
Show Desks bring your event platforms, email, spreadsheets, and CRM together so agents can follow through across them.
Your existing systems remain the place your team keeps its records. We confirm connector scope and setup with you.
Your event platforms
- Cvent
- Gevme
- Bizzabo
- Swapcard
- Eventbrite
- WhovaVia Zapier
- vFairs
- Swoogo
- EventsAir
- Map Your Show
- ExpoPlatform
- EventMobi
- Accelevents
- InEvent
- Eventtia
- Stova
- SpotMe
- Webex
Your everyday tools
- Microsoft 365Outlook, Excel, Teams, SharePoint, OneDrive
Gmail, Sheets, Drive, Calendar- Slack
- Airtable
- monday.com
- Asana
- Notion
- Dropbox
- Zoom
Your sales and marketing tools
- Salesforce
- HubSpot
- Pipedrive
- Zoho CRM
- Dynamics 365
- Mailchimp
You choose how much
to hand over.
Agents chase missing information and keep your records up to date. Start with suggestions, approve individual actions, then let proven routines run. You choose the level for each workflow and show.
MP International · Speaker Desk
Working in
the real world.
One coordinator. 64 speakers. Five disconnected systems.
At MP International, speaker updates meant re-keying information across tools. Email threads held panel availability. Commitments made months earlier could disappear in the rush before the show.
“Every time there’s a speaker update we need to update it on the website, on our master list, on our virtual platform, on everywhere.”
regained
Regained per show cycle.
≈77% less speaker coordination time
From roughly 75 hours to 17 in MP International’s case study.
58 hours regained ÷ 75 hours previously spent ≈ 77%.
Facts entered once, covering 443 people.
Receiving consistent updates instead of manual re-keying.
The planned rollout. MP International is extending the build across its event portfolio, with plans to run 2 to 3 times as many shows without adding headcount.
“The speaker agent gave one of our project managers a single view of work that used to live across a spreadsheet, an inbox and a registration platform. It’s the reason we’re now looking at the rest of the shows we manage with the same lens.”
What would this change for your team?
Tell us about your show portfolio and the work that takes the most staff time. We’ll discuss where to start and what it would cost.
See how the work changes.
Follow a speaker’s headshot request through to marketing. Explore the work agents can take on and the decisions your team keeps.
Explore the interactive storyShow Desks grow your profits.
Let the desks carry work between teams. Your people can spend that time winning sponsors and creating the experience that brings attendees back.
Revenue Desk
Close sales while there’s time to reinvest.
Keep account follow-ups moving so sales can spend time with buyers. Earlier commitments give you a clearer budget for the program and promotion.
Marketing Desk
Get announcements into market sooner.
Use confirmed speakers and approved assets to prepare campaign drafts. Your team has more days to attract registrations when it spends fewer days waiting for material.
Speaker Desk
Give speakers a coordinator who has time for them.
Let the agent follow up on bios and headshots. Your speaker team can spend more time recruiting speakers and preparing useful conversations.
Exhibitor Services Desk
Help exhibitors arrive ready.
Follow up on missing forms before the deadline. Exhibitors know what they still owe, and operations can see what’s ready before move-in.
Show Director Desk
See where the show needs your attention.
See the unresolved issues across teams in one place. Spend review time making decisions instead of asking everyone to reconstruct the latest status.
Before you get started
What is Show Desks?
Show Desks is AI event coordination software for teams running B2B conferences and trade shows. It brings updates from your existing tools into a shared record and uses agents to follow up on missing information, complete routine tasks, and route exceptions to your team.
Do we have to replace our existing tools?
No. Show Desks connect your Excel sheets, email, team chats, and event software in one system of action. Everyone works from the same current information, with agents handling follow-ups and routine tasks on your behalf.
We have cut manual coordination work by more than 90% and given the same team capacity for more than twice as many shows. Speakers, exhibitors, and sponsors get timely answers, and your team spends less time chasing each other.
What happens when the sources disagree?
Show Desks flag the conflict for review. For example, Excel may say a speaker is confirmed while registration is incomplete. The team can check the sources and decide what to do.
Does it need access to everyone’s inbox?
No. We can start with selected conversations forwarded to an agreed address, or documents in an approved shared folder. Later replies must reach that route to keep the work current. Access and processing arrangements are agreed before live setup.
Will we have to enter everything twice?
The proposed workflow matches existing CRM contacts and preserves the account handler. Your team decides which prospects and show-participation changes to publish. We confirm your Dynamics or CRM field mapping before enabling writeback.
Will it send emails on our behalf?
Only with the permissions your team sets. The demonstrated workflow supports reviewing and sending drafts; MP International requires approval before every send. As your team builds confidence, you can authorize routine workflows to run within agreed rules.
How does this improve show margins?
Fewer staff hours spent chasing updates lowers the coordination work required per show. You can use that capacity to sell, support participants or run additional events. MP International’s results show the time saved for one coordinator; the effect on your margins depends on how you use it.
How do we get started, and what does it cost?
Tell us which shows you run and where your team spends the most time chasing updates. We’ll discuss the workflows and tools involved, where to start, and what it would cost. Talk about your show.
More time
for the people.
Behind every badge is someone worth meeting.
Grab the badge. Give it a swing.
Tap to turn it over.
Do you know where your team spends its time?
Tell us about your show and the work you’d like off your team’s plate. We’ll reply by email to discuss where to start and what it would cost.
Prefer email? contact@youraidept.com